BYLAWS – AIKEN COUNTY HABITAT FOR HUMANITY
Aiken County Habitat for Humanity, Inc. (ACHFH) shall seek to sponsor specific projects and activities to meet the needs of low-income families for simple, affordable housing in Aiken County, South Carolina. The goal of ACHFH is the construction, repair, or renovation of housing for low income families who are living in sub-standard housing. Furthermore, the Corporation shall operate under the following guidelines:
A. To serve as a Christian organization witnessing to the Gospel of Jesus Christ by working in cooperation with God’s people in need with the hope of creating a better habitat in which to live and work.
B. To abide by Exodus 22:25, “If you lend money to any of my people with you who are poor, you shall not be to him as a creditor, and you shall not exact interest from him.”
C. To work in cooperation with other agencies and groups with similar purposes.
D. To encourage persons from all walks of life to participate in this ministry.
E. To conduct all operations without discrimination against any person on the basis of sex, race, creed, color, age, disability, religion, national origin, or familial status.
A. The affairs of the Corporation shall be controlled and administered by a Board of Directors. The Board shall be composed of not less than 8 nor more than 20 Directors.
B. Directors shall be elected by a majority of the Board of Directors from nominations presented by the Executive Committee. Nominations may be received from the floor prior to election. Any vacancy on the Board between elections will be filled from nominations by the Executive Committee and approved by the Board of Directors. Any director or officer of the affiliate may be removed by majority vote of the Board of Directors.
C. Board Directors are elected to a single three-year term. Directors may be asked to serve a second term on the recommendation of the Executive Committee. No Director shall serve more than two consecutive three years terms. However, if requested, a director may be re-nominated by the Executive Committee for successive three year terms provided that a minimum twelve month waiting period ensues after the completion of two successive three-year terms and the beginning of the next three year term.
D. The Board of Directors shall meet monthly except as otherwise directed by the President.
Attendance is vital to the work of the Corporation and Board Members agree to regularly attend all scheduled meetings.
- A quorum for the transaction of business at any regular meeting of the Board shall consist of a simple majority of its members. In extreme and extenuating circumstances, the President may poll members. A vote of the majority of the members shall be the act of the Board.
F. The Directors shall serve without compensation.
G. The Board of Directors may employ such personnel as it deems necessary to accomplish the purposes of the Corporation and to authorize the payment of salaries to such personnel as it deems necessary.
- The Board of Directors shall establish standing committees to assist in the discharge of duties of the Corporation. Each Director shall serve on at least one standing committee.
- Action required or permitted to be taken at a meeting of the Board may be taken without a meeting if the action is consented to in writing by the number of members of the Board as would be required to take the action at a meeting. Consent via email is permitted hereunder. A consent given under this section has the effect of a meeting vote and may be described as such in any document.
A. The officers of the Corporation shall consist of a President, a Vice President, a Secretary, a Treasurer, and other officers as may be elected by the Directors.
B. The President shall preside at all meetings of the Directors, and shall have overall leadership responsibility over the affairs of the Corporation and over the other officers. In the absence of the President, the Vice President shall perform the duties of that office.
C. The Secretary shall oversee the storage and disposal of the minutes, policies, historical documents, records and files of the Corporation (provided that the documents themselves shall be physically maintained at the corporate headquarters for the Corporation), and shall be responsible for the accurate keeping of the minutes of the Board.
- The Treasurer shall have the authority and responsibility for the safe keeping of the funds and securities of the Corporation and shall chair the Finance Committee.
- The slate of Directors and Officers of the Corporation shall be presented at the October meeting of the Board of Directors and shall be elected at the November meeting and shall assume office on the first day of January of the following year. Officers are elected to a one year term and may not serve more than three consecutive years in the same office. At the discretion of the Board, the Treasurer may serve more than three consecutive years in that office.
F. An Executive Director may be hired by the Board of Directors to be responsible to the Board for carrying out all activities and policies of the Corporation on a day to day basis. The Executive Director reports directly to the President of the Board of Directors. Other responsibilities of the Executive Director are to oversee personnel, staff activities, and staff committees of the Corporation including volunteer staff, the ReStore operations, budget preparation and implementation, construction and compliance to local, state and federal laws and regulations. The Executive Director officially represents ACHFH to community organizations, churches, foundations, civic leaders, institutions, governmental organizations in Aiken County, HFH Headquarters, and at public functions.
G. A Construction Coordinator may be hired by the Executive Director to be responsible to both the Building Committee and the Executive Director for coordinating building activities for the Corporation. The Construction Coordinator will be a member of the Building Committee, and will work closely with the Committee’s chairperson in coordinating and overseeing all assigned construction activities.
H. The Executive Director and President of the Board shall serve as ex-officio members of all committees, unless otherwise noted.
I. The Executive Director, ReStore Manager and the Construction Coordinator shall serve as ex-officio members on the Board, but without voting privilege.
A. The standing committees of the Corporation shall be designated by the Board of Directors as either Board Committees or Staff Committees. Board Committees report to and are accountable to the Board of Directors. Each Board Committee shall be chaired by a Board member. Staff Committees report to and are accountable to the Executive Director. A Staff Committee may be chaired by either a Board or a non-Board member. The Executive and Finance Committees will always be Board Committees.
B. The Corporation shall have standing committees, subject to change at the direction of the Board. Each committee is responsible to develop (when not available), review, and implement the committee’s mission, membership, responsibilities, and practices. The chairperson for the Board committees shall be nominated by the Executive Committee unless otherwise specified. The Executive Director, in consultation with the committee members, shall appoint the chairperson for the Staff committees.
C. The Board committees are described as follows:
- The Executive Committee shall consist of all Board Officers plus two other members from the Board to be elected by the Board. The Executive Committee is responsible to provide nominations of members and officers of the Board of Directors. The Executive Committee is delegated to carry out Board responsibilities that must be performed prior to the next regularly scheduled Board meeting and take other action as directed by the Board. In addition, the Executive Committee will be responsible for leading the Board in reviewing affiliate performance and establishing short and long term objectives and goals. The Committee will oversee the Board Retreat to establish Board consensus on objectives and goals, and shall write and maintain a Strategic Plan to implement these overall objectives and goals. The Committee shall also maintain the bylaws of the Corporation and recommend changes to the Board as needed. This committee shall be chaired by the President of the Board.
- The Finance Committee shall be responsible for establishing the budget(s) and making recommendations to the Board about financial matters and policies. This Committee shall provide oversight on all Corporation financial matters, including the Habitat Endowment Fund, and coordinate an annual financial audit.
D. The Staff committees are described as follows:
- The Site Selection and Development Committee shall be responsible for overall real estate and land matters for the Corporation. This includes selecting and acquiring title to the building sites, recommending alternatives for lots not suitable for construction, overseeing the sale of property and arranging for infrastructure work including roads, utilities, storm sewers, paving, and surveying.
- The Building Committee shall be responsible for the construction of new houses, including any houses built pursuant to the “Blitz Build” program. This includes coordination of subcontractors, volunteers, and materials to build the house, ensuring that the house is within budget and meets design objectives, and coordination with the homeowner regarding selection of certain design features. This committee will also ensure that building activities are performed safely and without injury.
- The Publicity and Fundraising Committee is responsible for publicizing the accomplishments and needs of the Corporation, branding the Corporation as well as assisting the Executive Director in all fundraising efforts for the Corporation other than through the Resale Store. This includes coordinating with other Committees to develop strategies for meeting the funding needs of the Corporation in conjuction with the Finance Committee (grants, private donations, corporate donations, etc.), leading fundraising activities, developing publicity strategies and carrying out those strategies. It will work in close collaboration with, and provide support for the Volunteer Committee, Family Selection Committee and the ReStore.
- The Family Selection Committee shall be responsible for the selection process of candidates for Habitat homes. This includes processing of homeowner applications, determining the qualifications of candidates, and recommending candidates to the Board for home ownership.
- The Family Support Committee shall be responsible to continue to nurture homeowners from the time they are approved for home ownership, through construction of their home, closing of their mortgage, and through the continuing years as home owners. This includes the assignment and coordination of shepherds for each homeowner, ensuring the completion of sweat equity prior to closing, and reviewing homeowner payments and implementing the Delinquency Policy when required. This committee will recruit and train shepherds to prepare and coach homeowners in all aspects of home ownership.
- The Resale Store Committee shall be responsible for oversight of the operation of the resale store. Responsibilities include setting an annual budget for the Resale Store, overseeing the operations and policies of the Store, and assisting in the recruitment of volunteers and staff for the Store.
- The Church Relations Committee will provide guidance and oversight of the Corporation’s Christian ministry, and shall be responsible to enhance the mission of the Corporation by gaining and sustaining support for ACHFH from the churches in the county. The committee will coordinate with other standing committees to find candidates for homes, to identify volunteers, and to obtain donations of funds.
- The Volunteer Relations Committee shall be responsible to oversee the administration, training and orientation of ACHFH volunteers. It will coordinate with other standing committees to identify where volunteers are needed and to recruit a sufficient volunteer base to carry out the Corporation mission. The committee will help place, schedule, and recognize volunteers.
- The NRI Committee shall be responsible for overseeing the rehabilitation and weatherization of homeowner occupied residences for low-income families living in sub-standard housing. This includes development of guidelines for the types of projects to be completed, the funding for such projects and the recruitment of volunteers to complete the projects.
- The Women Build Committee shall endeavor to engage more women in the building of affordable housing while providing them with the opportunity to learn life-long skills. The includes raising awareness in the community, recruiting a diverse group of women to join in skill clinics and the home builds and managing the volunteer teams. The Committee shall coordinate with Habitat International Women Build staff for program direction and support, official materials and grant opportunities. The Committee shall support the building costs of each Women Build home by pursuing grants and donations and conducting fund raising events.
E. Each standing committee shall meet on an as needed basis in order to conduct the business of the Corporation.
A. Voting rights on the Board shall be reserved for the Board of Directors.
B. It shall be the duty of each Director to promote and work toward accomplishing the purposes of the Corporation, and to personally contribute both with time and finances to it in every way possible. It is required that all Board members make an annual financial contribution to the Corporation.
- The funds of the Corporation shall be deposited into the banks or institutions designated by the Finance Committee. The Treasurer shall provide a written monthly financial report of all transactions to the Board of Directors.
- The Treasurer, President of the Board, and Executive Director shall have the authority to pay bills and sign checks on any budget items approved by the Board. The Board may approve others to sign checks as needed. Other withdrawal of funds shall require Board approval. The Executive Director, the Treasurer, and the President are accountable to the Board of Directors.
C. The signatures of either the President or Treasurer of the Corporation shall be required to sign any legal documents on behalf of the corporation, including, but not limited to, the sale of any stock, bond, security, real or personal property, notes, mortgages, or any other documents relating to loans, and any other documents needing authorization of the corporation. The Board may delegate signature authority to the Executive Director as needed. The foregoing notwithstanding, the Executive Director is specifically delegated the right and authority to sign all paperwork on behalf of the Corporation in connection with the acquisition and/or disposition of real property of the Corporation.
D. All financial records shall be audited annually by an independent source outside of the Corporation, as arranged by the Finance Committee.
E. Upon dissolution of the Corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal, tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose. Any such asset not so disposed of shall be disposed of by the Court of Common Pleas of Aiken County, exclusively for such purposes or to such organization or organizations as (the) said court shall determine, which are organized and operated exclusively for such purposes.
The purposes for which the Corporation is organized are exclusively religious, charitable, scientific, literary and educational within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States Internal Revenue law.
Notwithstanding any other provisions of these bylaws, this Organization shall not carry on any activities not permitted to be carried on by an organization exempt for Federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States Internal Revenue law.
A. The Board of Directors shall have the power to alter, amend, repeal, or adopt new by-laws. Thirty days notice must be given to Directors of the meeting in which an amendment to the Bylaws is to be approved and the notice must be accompanied by a copy of the proposed amendment. A two thirds vote of the entire Board shall be required to alter, amend, or repeal a by-law.
(Revised 10/96, KN)
(Revised 8/97, EGC)
(Revised 2/04, RCC,GC)
(Revised 7/06, RAF)
(Revised 5/07, RAF)
(Revised 7/12 RCC)
(Revised 5/14, MOG)